How are you Measuring Performance? Is the company meeting the standards required by the Driving For Work legislation. What controls are in place to monitor successes and failures, so praise or correction can take place?
Monitoring can take place by analysing incident reports, reviewing driver licences on a regular basis for entries such as penalty points or out of date driver classification, also encourage gentleman agreements on notifying management of any change in driver related health problems or offences that may have occurred after a review. The importance of vehicle tracking devices and data recording for better management of route planning and travel time. Regular health checks etc.
It is good practice to keep historical records of Driver performance, health and vehicle checks along with near misses and all types collisions so that in serious cases historical records will help to see if there was a possibility of corrective action that may have been missed for future training purposes.
All driving programmes should be reviewed statistically on a moving monthly basis so that either improvement can be made or certain phenomena can be tracked and corrected at an early stage if possible.
The Safety Factor must be part of a company culture giving a measured, managed, conscious process to team effort relating to identify cause and then correcting constructively and be viewed as important as profit.
A risk is the likelihood that a collision may occur if the hazard is not dealt with. The level of risk depends on the severity of the harm that will be suffered if the proper procedures are not put into place to deal with the hazard.
Look at the hazards associated with the three elements of driving for work. a) The driver, b) the vehicle and c) the journey. The possible hazards that of the driver would include age, experience, training, mental ability and skills, stress/fatigue, health, fitness and use of drugs and alcohol.
The vehicle its roadworthiness, distractions such as ancillary equipment like mobile phone, the drivers familiarity and training on the vehicle, the restrictions that come with the vehicle like loading, the condition of the vehicle and the vehicle safety restrictions.
The journey, what possible hazards could include road types, distances, and time allocated to driving, the actual time of travel including the high risk hours like mornings, evenings, dusk, weather conditions, speed limits, road conditions and driver’s familiarity with route. It is important to involve employees, drivers and safety representatives in the assessment as they will have first-hand experience of what really happens in practice.
In deciding these risk factors consideration should be taken for passengers and other road users. There would be greater risk with young or newly qualified drivers, particularly where long distances are involved.
Have you built in factors for vehicle crash or breakdown, falling asleep at the wheel, the influence of alcohol or drugs; correct loading of vehicle and loads falling off, the distraction of ancillaries in the vehicle? How much pressure is the driver put under for traffic congestion, road works and other instances that effect journey time and put the driver under greater pressure?
Don’t create situations where employees feel under pressure to get to a destination. Give adequate time and planning to reach the destination, returning safely. Ensure that the Rules of the Road are obeyed; driving times, breaks, rest periods and related activities encourage the driver to obey the rules. Ensure all vehicles meet the required safety standards or replace them immediately.
All drivers must attend instruction and training courses related to that vehicle and have a certificate of competence before they can you use the vehicle as it is their place of work. The driver must have the correct licence class for the vehicle; adhere to company policy and safe systems of work. That all documentation is correct and up to date before the vehicle leaves the premises for that particular journey. Provide the necessary safety equipment to protect employees ensuring that employees using bicycles or motorcycles have the highest quality of protective clothing and equipment. That all employees that are road users have high-visibility jackets or vests, correct footwear etc. and that there is easy access to all equipment and that it is maintained, serviced and replaced when required. Access to all safety equipment must at all times be accessible within the vehicle.